Job Vacancy Centre Administrative Coordinator,   Lumen Dominican Centre, Sion Hill Campus, Blackrock, Co. Dublin, A94 A3C7

Job Details

Seniority Level

Mid-Senior level of executive officer

Industry

• Education
• Charity

Employment Type

Fixed term contract for one year, extendable for further two years contingent on performance review

Job Functions

Administration, financial and office management responsibilities

Job Description
Lumen Dominican Centre – Centre Administrative Coordinator

Summary
Responsible for assisting and supporting the director of Lumen Dominican Centre and the Board of Management. Provides administrative support and performs numerous duties as outlined below.

Primary responsibilities

• being present in the centre, 15 hours a week
• assisting in the logistical running of the courses on a day-to-day basis and responding to technical queries from Centre Director or course tutors
• hours of work: Mon-Fri 9.30am-12.30pm, September-June inclusive
• being responsible for opening up the Centre Mon-Fri at 9.30am
• arranging the printing and distribution of brochures twice each year
• preparing and administering contracts
• overseeing enrolments and collection of fee payments twice each year and preparing class lists
• managing accounts including budgets, payroll and a wide variety of payments and receipts
• maintaining office procedures
• operating office equipment such as photocopiers, computers and scanners
• coordinating child safe-guarding procedures and being responsible for Garda vetting of lecturers, workers and others
• liaising with cleaning, caretaking and gardening services
• coordinating general day-to-day maintenance and liaison with service providers
• administering website and social media outreach
• data protection
• other tasks as assigned by the Centre director

Salary

Available upon request

Qualifications and competencies

Education and Experience:

• Third level degree preferred
• Qualifications pertinent to stated duties

Must also have the following demonstrated knowledge, skills, and abilities:

• Payroll functions, Excel and Word
• Advanced planning
• Negotiating issues and resolving problems
• Effective verbal and written communication, including active listening skills and skill in presenting findings and recommendations
• Establishing and maintaining harmonious working relationships with co-workers, staff and external contacts, and working effectively in a professional team environment
• Helping sustain a welcoming learning environment for students and staff
• Organisational skills
• Good leadership skills
• Ability to interact well with middle/senior management
• Strong interpersonal and teamwork skills

To apply please send a CV and covering letter to:

Dr Sabine Schratz OP, 47 Mount Merrion Avenue, Blackrock, Co. Dublin A94 V8W

For further information please contact  Tel.: 01 288 2075 / Email: info@lumenop.ie

Postal Applications Only Closing date for receipt of applications is 5pm on Friday, 9 November 2018.